Withdrawals & Their Procedures
February 6, 2023 2023-02-06 20:33Withdrawals & Their Procedures
Withdrawal Procedures
A student will be allowed to withdraw from a Program within eight weeks after the beginning of the semester. He/she must complete a withdrawal form provided by the Office of the Registrar. Such application form will show the applicant’s academic status, clearance of all financial obligations to the University, and clearance from the College/School/Institute and the library.
When a student’s application for withdrawal is accepted, a copy of the accepted application will be given to the applicant and two copies will be respectively filed at the Office of the Registrar and at the College, School, or Institute.
A student who withdraws from a Program is allowed to be absent from the Program for a maximum period of four semesters. Beyond four semesters, he/she will not be allowed to resume the Program.
In the event that a Program changes while the student has been within the withdrawal period, the student will comply with the requirements of the new Program. When complying with the requirements of the new Program, the student’s transcript will be reviewed. And if some of the old courses are equivalent to the ones in the new Program, the student’s grade will be maintained. However, when there is a difference and the courses are no longer relevant for the new Program and do add extra hours to the number of required credit hours for graduation, those courses and their grades will be removed from the transcript.
The transcript and other University records, such as the attendance and evaluation records , of a student whose application for withdrawal is accepted will bear ‘W’, which is the withdrawal sign, until such time that the student is readmitted to the Program and resumes normal studies.
A student who misses out one semester without applying for a withdrawal will be considered a dropout from the University. A ‘DO’ sign, which means a ‘dropout’, will be entered on his records.
However, in the case where a student does not obtain a formal withdrawal and claims to have left on an emergency that did not allow him to apply for a formal withdrawal, and still wishes to resume his/her studies, he/she can write a petition to the AEC (Admissions & Enrollment Committee). The petition must be accompanied by written and authenticated documents that can prove the student’s claim. After considering the student’s petition and the accompanying documents, the AEC has the right to either accept or reject the petition, and their decision is final.
Any required non-credit work shall be recorded with a grade of “P” (Pass) and “F” (Failure), and neither shall be included in the computation of the grade point average.
