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Registration, Attendance And Grading

Registration is the official enrollment of students for classes. It takes place at the University Registrar before the beginning of every semester. The Registrar’s office will announce the schedule for registration. Students should be aware of the following registration procedures and rules:

  • Each semester, registration takes place only on the dates stated in the academic calendar of the University. There is usually a two-day late registration period.
  • A student is expected to be present physically in the University for registration.
  • A student cannot register for a course that has a prerequisite without obtaining at least a grade of "D"  in the prerequisite course.
  • Registration for a course is done in consultation with an Academic Advisor from the Department in which the student is enrolled.
  • Students should write in four copies the proper course titles, course numbers and the number of credit hours on the registration slips of the University.
  • Registration is complete and official only when the Registrar’s office stamp is placed on the slips.
  • One copy of the registration slip is kept in the student’s file in the Registrar’s office, one copy in the College of the student, one copy is submitted to the Finance Office and one copy must be kept by the student.
  • Students are not allowed to attend classes without completing registration formalities.

Registration, Attendance And Grading

  • The ASCRC (Academic Standard and Curriculum Review Committee) of the University shall determine the transferable credits earned in other accredited institutions of higher education. The ASCRC will engage receiving faculties when determining credit transfers or course exemptions.
  • Credits earned from other universities can be transferable; however, the grades obtained from other universities will be subject to review before they appear on the University’s transcripts.
  • The maximum number of credits transferred from outside institutions recognized by the Senate of the University is 50% of the total credit-hour requirement of the Program of studies.
  • Upon graduation, the number of credits transferred from other institutions will appear on the transcript but will not have bearing on the final Cumulative Grade Point Average, or CGPA. The final CGPA will be that earned at the University of Hargeisa.
  • The number of credit hours earned from other institutions will be counted when calculating the overall credit-hour requirement for graduation. However, as indicated in sub-Article 50.4, the grades will bear an exemption sign since they will not be counted towards the final CGPA.

  • With the approval of the Academic Adviser and the Registrar, students can add or drop courses within the “Add and Drop Period�? indicated in the academic calendar of the respective College.
  • A student who adds or drops a course or (courses) should fill the “Add/Drop Form�? in four copies (one copy each for the student, finance office, the respective College and the Registrar’s office), and students who add a course or more should obtain class admission paper from the Registrar’s office and present it to the respective instructor(s).

  • The minimum/maximum load required for a full-time student, shall be 12 to 18 credit hours respectively per semester
  • A student with CGPA of 2.50 or above and wishing to deviate from this requirement shall obtain a special permission from the Head of the Department in which he is doing his major work, or from the Dean of his College, and approved by the AC (Academic Commission). The maximum load with special permission may not, however, exceed 21 credit hours.
  • Notwithstanding the provisions of sub-Article 57.2 hereof, a graduating student with CGPA of 2.00 and above may be granted special permission to take up to 21credit hours.
  • The normal semester load for regular master program students shall be 12 credit hour.

Once a student is enrolled in University of Hargeysa, the student is given a non-transferable identity card (ID-card) with a unique and permanent registration number:

  • The ID card entitles the student to various University services.
  • The ID card must be renewed each semester and returned to the Registrar’s office when a student discontinues his/her education or graduates.
  • If an ID card is lost, a student can get a new one provided that the student brings a letter from authorized bodies proving the loss of the card and that he/she pays 10 USD .
  • If an ID – card is damaged due to negligence, a new one will be provided upon payment of 5 USD .